Special Consular Services

• Assistance in Evacuation or Disaster
• Assistance in Obtaining Medical or Legal Assistance
• Visits in Jail
• Welfare and Whereabouts
• What the Consular section cannot do
• Death of an American Citizen
• Federal Benefits and Veterans' Services
• Marriage in Vietnam
• Local Civil Records Information
• Tax information 
• Criminal Record Checks for Employment and Licensing

Assistance in Evacuation or Disaster

If you are caught in a natural disaster or civil disturbance, you should inform your relatives as soon as possible that you are safe or contact a U.S. Consul who will pass that message to your family through the Department of State. U.S. officials will do everything they can to contact and advise you. However, they must give priority to Americans who have been hurt or are in immediate danger.

Assistance in Obtaining Medical or Legal Assistance

Assistance in Obtaining Medical or Legal Advice Deaths of US Citizens. If you become sick or need legal advice, you can contact the American Citizen Services unit for:

• List of local doctors (PDF-161KB)
• List of local attorneys 
• List of local translation companies (PDF-83KB)

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Visits in Jail

If you are arrested, you should ask the authorities to notify a U.S. Consul. Consuls cannot get you out of jail (when you are in a foreign country, you are subject to its laws). However, they can work to protect your legitimate interests and ensure that you are not discriminated against. They can provide you with a list of local attorneys, visit you, inform you generally about local laws, and contact your family and friends. Consular officers can transfer money, food, and clothing to the prison authorities from your family and friends. They can try to obtain relief if you are held under inhumane or unhealthy conditions

Welfare and Whereabouts

Should one of your family members become missing, the U.S. Citizen Services unit can assist you in locating the person. Also, should you become concerned about the welfare of a family member, this office can assist you. Keep in mind that once an individual is located, you will be notified ONLY if he/she has signed an authorization or given verbal permission to waive the Privacy Act.

When contacting the U.S. Citizen Services unit in these cases, please have available the name of the person you are looking for, his/her U.S. passport number, date and place of birth, travel plans, and the date when he/she entered Vietnam.

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What the Consular Section cannot do

The American Citizen Services office cannot act as your travel agent, bank, lawyer, investigator or law enforcement agent. Please do not expect the office to find you employment, get you residence or driving permits, act as interpreters, search for missing luggage or settle disputes with hotel managers. You may not stay at the U.S. Consulate General if you are stranded. However, the office can tell you how to obtain help on these and other matters.

Death of an American Citizen

Report of the Death of an American Citizen
A document issued by an American embassy or consulate reflecting the facts of a death abroad of an American citizen. The document is based upon the local death certificate.

Disposition of Remains
Click here to find more information on how to repatriate the remains of an American who died in Vietnam.

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Federal Benefits and Veterans' Services

The American Citizen Services unit provides assistance with Social Security and Veterans' benefits.

Applying for a Social Security number: A first-time applicant must submit an original birth certificate and proof of U.S. citizenship. All first-time applicants age twelve  (12) or older must appear in person at the Consulate General. A parent may apply for a child under age twelve (12); the parent must present a passport or Vietnamese Identity Card.

Changing your name on your Social Security Card: Applicants must submit an original marriage certificate and/or a change of name certificate.

Replacing a Social Security Card: Applicants for replacement Social Security Cards must present a valid U.S. identity document, preferably a U.S. passport.

For more detailed assistance, please contact the Social Security Administration directly using one of the methods listed below:

General Enquiries:
05-632-301-2000, select option 9, then option. 2;
Monday through Friday 07:00 a.m. –  2:00 p.m. Hanoi time (08:00 a.m. to 3:00 p.m. Manila Time)
Fax:  05-632-522-1514
Email: FBU.Manila@ssa.gov
Mail:

Social Security Division
U.S. Department of Veterans Affairs Regional Office
American Embassy
1131 Roxas Boulevard
Ermita 0930 Manila
Philippine

For description of benefits, and to find answers to many general questions, please visit the following websites: Social Security Administration, Department of Labor, Office of Personnel Management and Railroad Retirement Board.

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Marriage in Vietnam

The Vietnamese authorities are the proper point of contact for information about the requirements to register a marriage in Vietnam. More information about the procedures for a marriage in Vietnam and bringing a Vietnamese spouse or fiancé(e) to the U.S. is available on the Immigrant Visa unit's web page.

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Local Civil Records Information

Justice Record Check
Foreigners who live or lived in Vietnam can obtain a “Justice Record Check” through the provincial Department of Justice in the provinces where they live or lived. Foreigners who cannot appear in person may provide a Power of Attorney authorizing another person along with photocopies of the requestor’s current passport and the requestor’s passport previously used in Vietnam (if different from current passport) to obtain the police letter and the "Justice Record Check". The Power of Attorney and copies of passports must be authenticated by a Vietnamese Embassy overseas or by the Vietnamese Ministry of Foreign Affair’s Consular Department. The Power of Attorney must be translated into Vietnamese by a Vietnamese notary public.

Copies of Vietnamese Birth Certificates
According to Vietnamese law, one can obtain copies of Birth Certificate by filing an application with the provincial Justice Department, providing all information related to the birth (date of birth, place of birth, parents’ names…).  If the child’s parents registered the birth with local authorities, the Justice Department staff will check their birth registration book and issue copies of the birth certificate.

If the parents did not register the birth with local authorities, the parents can ask for a late registration of birth or re-registration of birth.  The procedure for this process differs depending upon the province.  Applicants should check with the Justice Department of the birth province for specific information.  For example, in Hanoi, applicants must submit a confirmation from the local (ward) People’s Committee stating that they have never been issued a Birth Certificate and provide all available forms of identification to prove their date of birth.  In some provinces, applicants may be asked to submit statements from two witnesses in the same village who knew about the birth.

If the applicant is not in Vietnam, he/she may ask relatives or friends in Vietnam to submit application on his/her behalf.  Each provincial Justice Department has its own requirements.  Some provinces ask for a notarized Power of Attorney from an applicant to assign a person in Vietnam to obtain the Birth Certificate.  Again, check with the provincial Justice Department for specific information.”

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Tax information

The IRS has created a new comprehensive tax page on its website which is directed to U.S. citizens and Resident Aliens abroad. This page contains basic tax information and also includes links to more detailed topics such as the foreign earned income exclusion, foreign tax credit, reporting foreign bank accounts, Fulbright grants, state taxes, and a myriad of others.

The Form 8938 (Statement of Specified Foreign Financial Assets) should be filed by taxpayers with specific types and amounts of foreign financial assets or foreign accounts.  It is important for taxpayers to determine whether they are subject to this new requirement because the law imposes significant penalties for failing to comply.

Find here the form 8938 instructions, regulations implementing this new foreign asset report, and other information to help taxpayers determine if they are required to file Form 8938.

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Criminal Record Checks for Employment and Licensing

Instructions for U.S. Citizens seeking Work Permit in Vietnam

Local police check

Go to your local police department where you reside or last resided in the United States, request that the police conduct a criminal records search and provide you with a document reflecting that there is no history of a criminal record.  Local police Departments may require your personal appearance in order to conduct the search.  Your local police department can phrase this in whatever way they deem appropriate.  The document should then be authenticated for use abroad.

FBI records check

The Criminal Justice Information Services (CJIS) Division of the Federal Bureau of Investigation (FBI) centralizes criminal justice information and provides accurate and timely information and services to local, state, federal, and international law enforcement agencies, the private sector, academia, and other government agencies.  The subject of an identification record may obtain a copy thereof by submitting a written request to the CJIS.  Specific instructions are available on the FBI's website.

Getting your fingerprints taken

A U.S. citizen can have his/her fingerprints taken at the Consular Section, U.S. Embassy, No. 170 Ngoc Khanh Street, Hanoi, every Thursday afternoon (except Vietnamese and U.S. holidays) between 13:00 and 15:00.  Please make an appointment for this service. Select "Notarial services and other services".

You do not have to pay for this service but you are responsible for sending the cards to your local police department or FBI.

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